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"Recruitment software" is any online platform you use to support the hiring and selection process for open roles in your company. However, choosing between a marketplace of more than 600 solutions to find the best recruitment software for your team can be a challenge. To help you make a great decision, let's take a look at several pieces of software for the recruitment process, talk about the strengths and weaknesses of each, and cover key factors to consider when selecting one for your business.
But before we get into that, why use recruitment software? Recruitment software is an essential tool for any HR team, hiring manager, or recruitment agency. It saves you time and effort by automating repetitive tasks, tracking applicants through the hiring process, and providing data-driven insights to make informed decisions. Examples of recruitment software could be; an applicant tracking system (ATS), candidate relationship management (CRM), job posting automation, resume parsing, pre-employment testing, personality tests, interview intelligence software, and more.
When it comes to selecting the best recruitment software, here are the most important things to look for before making a decision:
- Ease of use: A user-friendly interface that requires minimal training is essential for any software. This means that almost anyone on your team can pick the platform up quickly and be effective with it in a short period of time.
- Integration: Can the recruitment platform integrate with your existing HR management system? Or with your hiring tech stack? Does the data transfer from one platform to another in an efficient way? This will save you time and double data entry.
- Features: What features does the recruitment software offer? Examples could include candidate sourcing, applicant tracking, resume parsing, or pre-employment testing. Determine what features are essential for your hiring process and make sure the software you choose offers them.
- Reporting: Does the software provide real-time data and analytics to track hiring progress, identify bottlenecks, and make data-driven decisions?
- Customer support: It's crucial to have reliable customer support when using any software. Ensure that the recruitment platform you choose provides excellent customer service.
- Price: Recruitment software can be a significant investment for your company. Consider the pricing structure and whether it fits within your budget.
These are the top 6 things to consider when you're choosing the best recruiting software for your team. Now that we've talked about the most important factors to consider, let's dive into some of the top recruiting platforms available in the market.
Online recruiting platforms offer a variety of features to help you do your job more effectively and efficiently. But, many of the top recruiting platforms offer unique features that make them stand out from the rest. These features will benefit you in different ways, and it's essential to choose the platform that best fits your specific needs.
For example, if your team is only hiring 1- 2 people per month, having features like automated interview scheduling and candidate/ interviewer introduction are nice to have, but they're far from necessary. However, if you're hiring more than 10 per month, you'd spend all day just coordinating screenings and scheduling interviews and little time for anything else.
If you're hiring technical roles like software engineers and developers but you're not familiar with coding, you'll benefit from having access to a library of interview questions that can be added to the screening or interview in just a few clicks.
These aren't things you'd naturally think about until you're on the job and overwhelmed by a specific task that's repetitive and laborious to perform. That's where investing in the right recruitment platform can make a significant difference.
So what are the top recruiting platforms? Some of the most popular recruitment platforms on G2, TrustPilot, and TrustRadius include:
- Breezy HR
Each of these platforms offers unique features and capabilities that can help streamline your hiring process. For example, Greenhouse is known for its robust candidate relationship management system, while Pillar offers state-of-the-art AI-powered interview intelligence software to help you assess candidates. Recruiting software examples from Lever and HireEz offer features such as customizable job postings and candidate sourcing and solutions like Paradox.ai offer tools like Olivia that work like an AI assistant.
When looking at recruiting platforms, don't just focus on the big names. Sometimes, smaller or lesser-known platforms can offer innovative features that better fit your needs at a lower price point. Take the time to research and demo several platforms before making a decision. This "slow down to speed up" mentality will help you choose the right recruiting software platform without the downsides and high cost of making a quick decision
Talent acquisition software, recruiting platforms, and online recruitment systems all serve the same main purpose: to make your hiring process more efficient and effective. If you're struggling to find the right tools for you, here's a great way to simplify the decision. Break your hiring process down into 4 steps (or categories) and give 2- 3 criteria for each step.
Step #1 is sourcing and selection
Step #2 is screening and interviewing
Step #3 is assessments and final selection
Step #4 is onboarding
In the sourcing and selection phase, you need 1 thing- qualified candidates. So you'll need tools like AI sourcing and digital assistants to accomplish that goal. We like HireEZ and Paradox because they offer a full suite of solutions to help you find the right people for the job. You'll also want to consider an applicant tracking system (ATS) as your source of truth. As a team, we've found Lever to be an excellent option and rated as a top recruitment platform.
Next, you'll need to schedule them for screenings and interviews. This is where you'll need a video interview platform like Zoom or Teams, with the support of an AI-powered interview intelligence software like Pillar. This combination will help you save time and make sure you're making the best hiring decisions possible.
During assessments and final selection, it's essential to have tools that allow for collaboration between team members, like Greenhouse. You'll also want to consider implementing pre-employment testing and background checks, which can be easily integrated with many recruitment platforms.
Finally, in the onboarding phase, you'll need software that helps automate tasks like paperwork and training. BambooHR is a popular option for this step due to its user-friendly interface and customizable onboarding process.
It's crucial to remember that not all recruiting platforms are created equal, and what works for one company may not work for another. But the work is worth the end result. Streamlining your recruiting and hiring processes, automating what doesn't require a human touch, and eliminating tasks so you can focus on finding the right candidates will make your job more rewarding and fun. So our suggestion is that you take the time to evaluate your needs and prioritize which features are most important for your team before making a decision.
All of the platforms above fit into one big category- "online recruitment systems." An online recruitment system is a stack of tools that are hosted in the cloud and help you manage your hiring process from start to finish. Building a fully integrated stack of recruiting software platforms that complement one another will help you in several ways:
1. Streamlined processes: With all of your recruiting tools in one place, it's much easier to track candidate progress and ensure a consistent experience for all applicants.
2. Time-saving: By automating mundane tasks like scheduling interviews or reviewing resumes, you can free up time to focus on higher-level tasks and ultimately speed up the hiring process.
3. Collaboration: With a central platform, team members can easily collaborate and share information on candidates, making the decision-making process smoother and more efficient.
4. Data-driven decisions: Online recruitment systems often come with analytics and reporting features that can help you identify bottlenecks in your hiring process and make data-driven decisions to improve it.
Overall, investing in an online recruitment system can have a significant impact on your hiring success and can help you eliminate hundreds of hours of work each year. In the previous section, we built a recruitment system example for you as a guide, and if you'd like to see more, we have a free guide called, "How to Build the Best Recruitment Tech Stack." You can download it by clicking the link.
In summary, recruitment software is continuously evolving, and there are many options to choose from. Take the time to research and understand your needs before making a decision, and consider building a fully integrated online recruitment system for maximum efficiency. If you'd like to see how Pillar's interview intelligence software can play a pivotal role in your hiring process, book your demo today. Your team and candidates will thank you. Let's streamline our hiring process together! Happy recruiting!